Meeting Minutes

BLUE MARSH SAILING ASSOCIATION

Minutes of November 13, 2017 Board Meeting                                                    

Commodore Mary Stajkowski called the meeting to order at 7:17 PM on November 13, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Mary Stajkowski, Bruce Littlefield, Michele Rutolo, Ron Hrabak, Heidi Moser                                                    

Committee Chairs Present:  Mary Stajkowski, Michele Rutolo, Ron Hrabak, Heidi Moser, Conrad Vanino and Russ Witzke

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  October 9 Board Meeting Minutes and the October 11 General Meeting Minutes were submitted to the Board via email. Ron Hrabak made a motion to accept the Minutes as distributed. Bruce Littlefield seconded. Motion passed.

Treasurer Ron Hrabak, report by former Treasurer Bruce Littlefield:  Treasurer’s Report for the month of October 2017:

Beginning Balance:     $1,442.61                    Ending Balance:  $2,330.66

Income:      $759.00 – Commodore’s Banquet;  Membership – $140

Expenses:   $10.95 – Communications

Board agreed to refund the Vaninos $66 since they couldn’t attend the Commodore’s Banquet.

The Board agreed unanimously via email and at the Board Meeting to pay the deposit to Dutch Apple Dinner Theater for the January showing of Something’s Afoot.

Heidi M made a motion to accept the Treasurer’s Report. Ron H seconded. Motion passed.

Commodore Mary Stajkowski:  The Mount Hope event in December was canceled.

Re changes to the 2018 calendar for April: A Blue Marsh employee will have a discussion and possible slideshow on the watershed for the April General Meeting. No fee is required but a donation may be made to Penn State Extension. Western Berks Ambulance will do a defibrillator demonstration (AED) at the September General Meeting. A club member can give the demo if they have learned how to use it. Possibly the STFC will allow us to use one of theirs. Heidi M could lead the demonstration.

Mary is looking for a few social activities in the fall. Michele R will look into the cost of a day bus trip to the completed Flight 93 Memorial in Shenksville PA and possibly Frank Lloyd Wright’s Falling Water.

Board Meetings will continue to be held the second Monday of each month at the same location except for the following: September 10 will be moved to September 17. All other dates remain the same.

Vice Commodore Bruce Littlefield: No report

Rear Commodore Heidi Moser:  No report

Past Commodore Ron Hrabak:  No report. Mary S commended him for doing a fine job as Commodore.

CBYCA Chair Donna Ferron:  No report. Ron H passed out CBYCA booklets from Donna to Mary S, Joe R and Tom S.

Communications Chair Michele Rutolo: Discussion was held as to when to send cards to club members. Bereavement and also get well cards will be sent to members for hospitalizations and serious illnesses.

Emails will continue to be sent to members but committee chairs must get their info in prior to the next e-newsletter. Due to increasing time constraints it’s no longer possible to look up info for each upcoming event. The newsletter will be published with the info on hand.

Fleet Captain Joe Rutolo: Michele reported for Joe that he is asking for input from sailboat captains and crew as well as kayakers to submit places they would like to sail or paddle. Joe wants to encourage members to tell the club where they would like to go to increase participation.

House Chair Russ Witzke:  The list of dates has been recorded from tonight’s meeting for General Meetings at the STFC and they will be contacted.

Historian Chair Jan Stoner:  Not present; no report

Membership Chair Ron Hrabak:  The Renewal Dues form has been changed on the website to reflect the new Treasurer’s name and address.

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  No report

Program Report by Rear Commodore:  Mary S updated a few programs (see above). She wants the Littlefields to do a slideshow of their European canals trip as well. Tony S would like to have a program including setting off old flares. Heidi M suggested a boat supply place on Route 183 close by for new flares.

Safety Chair Heidi Moser:  N/A

Social Report by Vice Commodore:  No report. Mary S has the Christmas Party under control: table decorations by Christa Antonini, tablecloths are in the bin, Jan Stoner will bring the Christmas tree and music, Mary S will cook the ham since the Millers can’t attend, info was in the newsletter, Ron H has cold drinks, Heidi M and Michele R will bring carafes of decaf and regular coffee. After discussion, the ham and dessert will be provided by the club and all members should bring a side. Heidi M will buy cupcakes and Ron H will buy lemon bars. 

Stores Chair Conrad Vanino:  No report

Vagabond/Cruising Chair Tom Stoner:  Not present; no report

Web Master Joe Rutolo: Not present; no report.

Old Business:  None

New Business:  The budget for the upcoming year will be set during the December Board Meeting instead of the November meeting. We will follow the trend from this year and make adjustments accordingly. Ron H will update the books to reflect the budget up to November and possibly project costs for December.

Motion to Adjourn:  The meeting adjourned at 8:33 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

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General Meeting Minutes – October 11, 2017                                                    

Commodore Ron Hrabak called the meeting to order at 7:37 PM on Wednesday, October 11, at the Spring Township Fire Company (STFC), West Lawn.

Board Members present were: Ron Hrabak; Mary Stajkowski; Bruce Littlefield; Heidi Moser

Total members in attendance:  19

Membership:  Commodore Ron Hrabak welcomed Henry Borneman who rejoined the BMSA in September.  The final 2017 BMSA membership count is 57, the same as last year.  A Happy Birthday was wished to Russ Witzke, Nancy Littlefield and Ron Hrabak in attendance.

Treasurer:  Bruce Littlefield gave the Treasurer’s Report for the month of September 2017:

            Beginning Balance:  $1,475.26                       Ending Balance:  $1,442.61

            Expenses:  $62.65  – Pool Party

            Income:     $30.00  – Dues

Web Report:  Commodore Ron Hrabak recognized Joe Rutolo, our super negotiator, for a job well done.  Joe had contacted Fat Cow and persuaded them not to increase our Web Site cost with the next bill.  This will save the BMSA over $300.  All gave Joe a big thanks.

2018 Dues:   Commodore Ron Hrabak announced that with our web cost being lowered, the 2018 Membership dues would not increase.  Membership forms are available on line with copies made available at the meeting.  Money can be sent to Bruce or Ron who will be the 2018 Treasurer. 

Upcoming Events:  Commodore Ron Hrabak reminded members of upcoming events:

  • Fall Vagabond to Ferry Point: October 15-16
  • 2018 Calendar Planning Meeting: October 25: Bring Your Ideas
  • Commodores Banquet: November 11:  $33 per person.  Send money to Bruce
  • Christmas/Holiday Party: December 1 – More information to come
  • Hope Holiday Event: December 9 – More information to come  

Ron thanked Russ Witzke for his work coordinating the Commodore’s Banquet.  The dress code will be Business Casual as we are all friends.  There will be a BMSA member “Guess Who” nickname game on the program.  Nicknames will be provided by the Unknown Pirate and are meant to exemplify a personal trait or action that best fits a BMSA member.  See if you can identify the person given the nickname.  

Board Election:   Commodore Ron Hrabak introduced Slate of Officers nominated for the 2018 BMSA Board at the September General Meeting:    

Commodore – Mary Stajkowski

Vice Commodore – Bruce Littlefield

Secretary – Michele Rutolo

Treasurer – Ron Hrabak

Rear Commodore – Heidi Moser

Past Commodore – Ron Hrabak

Ron asked for comments.  Hearing none, he called for a single voice vote on all positions since none were contested.  All were elected unanimously.  A round of applause greeted the new Board. 

Directors and/or Committee Chairpersons:  No Reports or Comments Offered 

Program:  Photo Contest conducted by Heidi Moser with help from Sharon Hrabak

The winners for 2017 are:

Sailboats:             Bruce Littlefield – 1st Place                Joe Rutolo  –  2nd Place

People:                Joe Rutolo  – 1st Place                       Bruce Littlefield  –  2nd Place

Seascape:            Tom Stoner – 1st Place                      Tom Stoner  –  2nd Place

Nature:                Tony Stajkowski  –  1st Place            Michele Rutolo  –  2nd Place

Miscellaneous:   Bruce Littlefield  –  1st Place    Heidi Moser  –  2nd Place

Best of Show:      Tony Stajkowski

Meeting adjourned at 9:18 PM

Respectfully submitted,
Ron Hrabak
Acting Secretary BMSA

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Minutes of October 9, 2017 Board Meeting                                                     

Commodore Ron Hrabak called the meeting to order at 7:11 PM on October 9, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Conrad Vanino and Heidi Moser (via phone)                              

Committee Chairs Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Conrad Vanino, Heidi Moser (via phone), Joe Rutolo, and Tom Stoner 

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  The September 13 Board Meeting Minutes and the September 15 General Meeting Minutes were submitted to Board members via email. Conrad Vanino made a motion to approve the Board and General Meeting Minutes as distributed. Mary Stajkowski seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of September 2017:

Beginning Balance:     $1,475.26                    Ending Balance:  $ 1,442.61

Income:     $30  Membership

Expenses:  $62.65  Pool Party

Michele R made a motion to approve the September Treasurer’s Report. Mary S seconded. Motion passed.

Bruce L distributed a chart showing expenses and the budgeted amounts for the year-to-date. The Board was pleased with the results.

Mary S will use the report for her first Board meeting as Commodore to prepare the budget for 2018.

Commodore Ron Hrabak:  Thanked Michele and Joe Rutolo for issuing the Commodore’s Message, monthly updates and communications to the club. Thanked Joe R for making the Fall Cruise a success and his many attempts to organize the Magothy Sail. Thanked Russ Witzke for setting up the Miller event; unfortunately it was canceled. Thanked the entire Board for their support during the year. 

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser:  No report

Past Commodore Conrad Vanino:  No report. Thanked Ron H for doing a fantastic job this past year.

CBYCA Chair Donna Ferron:  Not present; no report.

Joe Rutolo mentioned he receives the CBYCA Chartroom Chatter from Donna as Fleet Captain. Ron H hadn’t received it as Commodore. Joe R will forward them to the current Commodore.

Communications Chair Michele Rutolo: Three emails were recently sent to members within a seven-day period: the newsletter; the Commodore’s Message; and Reminders. No further reminders of upcoming events are necessary.

A recurring problem with putting out the newsletters is not getting info from the chairpersons. 

Fleet Captain Joe Rutolo: No report

House Chair Russ Witzke:  No report.

Historian Chair Jan Stoner:  No report

Membership Chair Ron Hrabak:  57. Two past members rejoined. The final 2017 membership count is now the same as 2016.

Tom Stoner suggested giving inactive Charter Members ‘emeritus’ status. No decision was made.

Mid-Week Sailing: N/A

Paddlers Chair Conrad Vanino:  Anticipating a better kayaking year in 2018 since personal kayak transportation problems have been resolved with a new trailer.

Program Report by Rear Commodore:  Via phone. Re Photo Contest: members will bring appetizers or desserts. Coffee and cold drinks will be provided by the club. Heidi M will bring the award ribbons and two carafes of regular coffee; Joe R will bring decaf. Ron H will bring cups, plates and white tablecloths.

A short business meeting will take place concerning upcoming events and reminders of payment for the Commodore’s Banquet. Dues Renewal forms will be available. The Photo Contest will follow.

The Calendar Planning Meeting will be held on October 25.

The Commodore’s Banquet will be held Saturday, November 11. The menu was approved by the Board via email. Joe R will put together a slideshow and make changes to the program; Conrad V will print them. Tony S will be contacted to be the emcee. Ron H has come up with pirate nicknames for members as a guessing game which Joe will put in a Power Point presentation. Board members are reminded to bring burgees and wear their pins. Conrad will take care of the Past Commodore’s pin and burgee. Ron H will bring the gavel and the procedure book to pass to incoming Commodore Mary S. Tom S will take care of the commemorative gavel and engraving the Commodore’s trophy. 

Safety Chair Heidi Moser:  No report

Social Report by Vice Commodore:  Ron H will look into Holidays at Mount Hope as a social event for December.

Stores Chair Conrad Vanino:  No report 

Vagabond/Cruising Chair Tom Stoner:  Plans to hold a discussion re sailing events for 2018 during the Calendar Planning Meeting.

Web Master Joe Rutolo:  Joe contacted Fat Cow, our web server, and told them we’d have to raise dues to cover the doubled cost increase. They are allowing us to pay the introductory rate of $300 for three years since we are a small, non-profit group. There is now no need to raise dues.

Conrad V noted in the past extra money was raised through the 50/50 raffle, as was instituted this year, as well as with an annual auction of sailing-related items.

The Dues Renewal Form has been revised on the web site. 

Old Business:  None

New Business:  None

Motion to Adjourn:  The meeting adjourned at 9:18 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

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General Meeting Minutes – September 13, 2017                                                   

Commodore Ron Hrabak called the meeting to order at 7:40 PM on Wednesday, September 13, 2017 at the Spring Township Fire Company (STFC), West Lawn.

Board Members present were: Ron Hrabak; Mary Stajkowski; Bruce Littlefield; Heidi Moser

Total members in attendance:  19

Reports by Directors and/or Committee Chairpersons

Commodore Ron Hrabak announced the Slate of Officers nominated for the 2018 BMSA Board, as had been posted on the website and in the eNewsletter the previous month. They are: Commodore – Mary Stajkowski; Vice Commodore – Bruce Littlefield; Secretary – Michele Rutolo; Treasurer – Ron Hrabak; Rear Commodore – Heidi Moser; Past Commodore – Ron Hrabak. Nominations were opened to the floor; no nominees were submitted. Sharon Hrabak made a motion to close the nominations and accept the recommended Board members for 2018. Russ Witzke seconded. Motion passed unanimously.

Treasurer Bruce Littlefield gave the Treasurer’s Report for the month of August 2017:

            Beginning Balance:  $1,487.98                       Ending Balance:  $1,475.26

            Expenses:  $12.72 – Social

Program:  BVI Tales Power Point presented by Joe Rutolo

Meeting adjourned at 9:10 PM

Respectfully submitted,

Michele Rutolo
Secretary BMSA

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Minutes of September 11, 2017 Board Meeting

Commodore Ron Hrabak called the meeting to order at 7:12 PM on September 11, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Heidi Moser, Conrad Vanino                                       

Committee Chairs Present:  Ron Hrabak, Mary Stajowski, Michele Rutolo, Heidi Moser, Conrad Vanino, Joe Rutolo

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  July 10 Minutes were submitted to the Board via email. Conrad V made a motion to approve the Minutes as distributed. Bruce L seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of July:

Beginning Balance:     $1,730.93                    Ending Balance:  $1,487.98

Income:      $19.00    Social – 50/50

Expenses:   $261.95  Social – Picnics

Treasurer’s Report for the month of August:

Beginning Balance:     $1,487.98                    Ending Balance:  $1,475.26

Income:      None

Expenses:   $12.72 – Social

Commodore Ron Hrabak:  Thanked Tom Lucas and Mary S for making the July picnic a success despite the rain. Thanked Tom Stoner, Conrad V and Joe Rutolo for setting up the Summer Cruise and Pirates & Wenches weekend. Thanked Bruce and Nancy Littlefield for hosting the August pool picnic. 

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser: For those not going on the cruise this coming weekend, the Lighthouse Challenge is available for participation as a Land Cruise. All land-based lighthouses will be open for visitors. 

Past Commodore Conrad Vanino:  No report

CBYCA Chair Donna Ferron:  Not present. No report

Communications Chair Michele Rutolo: The September newsletter went out a week late due to being on vacation. Members were notified of the upcoming General Meeting. The 2018 Slate of Officers was posted well before the 30 day requirement.

The final Commodore’s Message, already in hand, will be sent to members the end of September.

Fleet Captain Joe Rutolo: The September 28 Long Level event is canceled due to lack of interest.

As per discussion with Tom Stoner, the Day Sail from North East MD to Hances Point has been changed to a vagabond on October 7-8 from Sandy Point to the Magothy River.

The Annapolis Land Cruise on October 6 will need a new POC due to the close date of the vagabond. This will be discussed at the General Meeting on Wednesday.

The Board approved the above changes. Michele R will send a communication notifying members of the changes and will remind everyone about the September 13 General Meeting at 7:30 PM.

House Chair Russ Witzke:  As per Ron H, the General Meeting on Wednesday is all set. The Hrabaks will bring drinks and snacks. Joe R will do a trial run at the Fire Company to make sure the computer hookup for the slideshow works for the BVI Tales presentation that evening.

Historian Chair Jan Stoner:  Not present. No report

Membership Chair Ron Hrabak:  No change. 55 members

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  It was an unfortunate year for kayaking events. The problem with scheduling an event at this point is the weather and water temperatures.

Program Report by Rear Commodore:  50/50 tickets will not be sold at the Wednesday General Meeting. Minutes will be taken in a condensed form due to voting of the Slate of Officers for 2018.

The Calendar Planning Meeting is scheduled for Wednesday, October 25 at 7:30 PM at STFC. 

The Commodore’s Banquet is November 11. Michele R hasn’t put out any communication due to lack of information regarding menu, price etc. Ron H will get the info in time for discussion at the General Meeting.

Safety Chair Heidi Moser:  No report

Social Report by Vice Commodore:  The Miller Center event on October 6 is still on.

Ron H will get info regarding the December 9 social event: Holidays at Mount Hope.

Stores Chair Conrad Vanino:  Orders are tabled until next Spring.

Vagabond/Cruising Chair Tom Stoner:  Not present. See Fleet Captain’s report above.

Web Master Joe Rutolo: Will post the above-stated changes on the Upcoming Events page. 

Old Business:  None 

New Business:  Mary Stajkowski agreed to do the audit.

Mary S discussed the possibility of raising the dues by $5 to cover the increase in our website fee. It will be discussed at the upcoming September General Meeting and voted on at the October General Meeting.

Joe R reported on two of our BMSA South members re Hurricane Irma. The Doughertys stayed at a shelter one night; their house was fine. The Bornemans had water up to their door but it went no further. There was no word on any of our other members down south.

Motion to Adjourn:  The meeting adjourned at 8:24 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

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July 10,2017 Meeting Minutes

Commodore Ron Hrabak called the meeting to order at 7:05 PM on July 10, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Conrad Vanino                                                

Committee Chairs Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Conrad Vanino, Russ Witzke

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  June Minutes were submitted to the Board via email. Conrad V made a motion to approve the Minutes as distributed. Bruce L seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of June:

Beginning Balance:     $1,699.25                    Ending Balance:  $1,730.93

Income:      $26 – Raffle   

Expenses:   $128.68 – Picnic

Commodore Ron Hrabak:  Thanked Armando and Christa Antonini for the June picnic. Thanked Mary S for coordinating the 50/50 raffle. Thanked Joe R and Tom S for setting up the cruises during this rainy season.

Joe R forwarded an email about partnering our activities with the Flying Dutchman Ski Club to promote goodwill, outdoor common interests and possibly new members. When Joe receives information as to their exact intentions, a discussion will continue.

Vice Commodore Mary Stajkowski: Michele R accepted Mary’s proposal to continue as Secretary. Mary still needs to fill the Treasurer’s position. 

Rear Commodore Heidi Moser: Not present. No report

Past Commodore Conrad Vanino:  No report.

CBYCA Chair Donna Ferron:  Not present. No report.

Communications Chair Michele Rutolo:  Discussed events to put in the mid-July email, especially concerning the change of date for the Moonlight Paddle event.

Log Book was sent out to all members in June.

Fleet Captain Joe Rutolo:  Not present. No report.

House Chair Russ Witzke:  The reservation is made for the Commodore’s Banquet at Beverly Hills Tavern. The deposit check is payable when the menu is set.

The Christmas Party will be held at the Spring Twp Fire Co, as before.

Historian Chair Jan Stoner:  Not present. No report.

Membership Chair Ron Hrabak:  No change from June; we are currently at 55 members. Last year we had 57 members.

The three people who expressed interest at the Outdoors Day event declined when Ron H called.

Mid-Week Sailing (Tom S):  Not present. No report

Paddlers Chair Conrad Vanino:  Conrad V made a motion the Full Moon Paddle be moved from Saturday, August 5 to Friday, August 4. Michele R seconded. Motion passed. Conrad V requested a blurb go out to members regarding the change of date for the evening kayak event.

Tom S requested the August 4 date be our mid-week sailing event. 

Program Report by Rear Commodore:  Not present. No report.

Ron H announced everything is set:  September General Meeting will be Nomination of Officers and a slideshow re the BVI trip presented by Joe R. The October General Meeting will be the 2018 Board Election and Photography Contest coordinated by Heidi M. October 28 is the 2018 Calendar Planning Meeting. 

Safety Chair Heidi Moser:  Not present. No report.

Social Report by Vice Commodore:  The July Picnic is next. Leftover meat as well as the supply bins will be passed on to the Littlefields for the August Pool Party/Picnic.

Stores Chair Conrad Vanino:  No report.

Vagabond/Cruising Chair Tom Stoner:  Two cruises: Corsica River cruise attended by Conrad and Barb V; Tom S and Ron H. The following weekend will be a cruise to the Magothy River with Joe and possibly Michele R; Tony and Mary S.

The Pirates & Wenches Weekend is set up for August 11-13.

Land Cruise to the Smithsonian is scheduled on August 25. Tom S wants to bring his sailboat if possible. Joe R will get details.

The Fall Cruise is rescheduled for September 15-17.

Since Nockamixon was cancelled earlier it may take the place of Long Level on the Susquehanna River on September 28.

Web Master Joe Rutolo: Sent an email to the Board saying there would be a $617 website bill in 2019 for three years. By raising the dues $5 the increase would be paid for within three years. 

Old Business:  Russ Witzke’s hearing will be held July 24. It was suggested he hire a lawyer. A group from BMSA will be there to show their support.

New Business:  None

Motion to Adjourn:  The meeting adjourned at 9:14 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

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JUNE 12, 2017 MEETING MINUTES

Commodore Ron Hrabak called the meeting to order at 6:59 PM on June 12, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Heidi Moser, Conrad Vanino                                       

Committee Chairs Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Heidi Moser, Conrad Vanino, Tom Stoner and Russ Witzke

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  May Minutes were submitted to the Board via email. As per Bruce L’s suggestion, Committee Chairs present will be listed going forward. Mary S made a motion to approve the Minutes as distributed. Bruce L seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of May:

Beginning Balance:     $1,874.25                    Ending Balance:  $1,699.25

Income:      $25.00  –   Membership

Expenses:   $200.00 –  Spring Township Fire Dept.

Commodore Ron Hrabak:  Thanked Tom S and Joe R for making the opening day of sailing a success.

Thanked Heidi M for coordinating a successful Outdoors Day. Tom S had a sign-up sheet for those interested in sailing and has three names to contact.

Thanked Joe and Michele R for keeping the club updated with the web site and newsletter. 

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser:  No report

Past Commodore Conrad Vanino:  No report

CBYCA Chair Donna Ferron:  No report

Communications Chair Michele Rutolo:  Ron H reminded the Board to get info of events to Michele a week or more before the newsletter goes out for the sake of efficiency.

A fourth reminder re the upcoming picnic will not be sent since it’s also posted on the web site.

Fleet Captain Joe Rutolo:  Not present. No report

House Chair Russ Witzke:  Reserved Beverly Hills Tavern for the Commodore’s Dinner. $100 deposit is needed. Russ will handle communications with BHT and the menu. The deadline for reservations will be two weeks prior to the dinner.

The Christmas Party will be held at STFD. Ron H suggested an after-party for those who want to celebrate with alcoholic beverages. Mary S reminded members to factor in tear-down time.

Historian Chair Jan Stoner:  Not present. No report

Membership Chair Ron Hrabak:  55 members to date.  The Log Book is updated and the revision will be sent as an attachment in the July newsletter.

Ron H suggested increasing membership by advertising in Berks County Magazine or having the Reading Eagle do a story about BMSA, possibly focusing on Donna F and John P sail to St. Thomas in February. Conrad V will contact the Reading Eagle.

Mid-Week Sailing:  Tom S reported Joe R is posting the upcoming day on the web site each week. The bigger issue is getting members to check the web site. Directions to do so were posted and highlighted in the last few newsletters. Ganly’s is unable to accommodate our large group on a Friday, so Blue Marsh Italian Restaurant is the alternate. 

Paddlers Chair Conrad Vanino:  No report. The kayak event to the Smithsonian Environmental Center in Edgewater, MD on Friday, August 25 is on the agenda. Kayaks are available for use if reserved ahead of time, or bring your own.

Program Report by Rear Commodore:  The September program will be a discussion and photos of the BVI trip. The Littlefields canal trip to France might be moved to another date.

The Commodore’s Banquet is reserved at BHT, as discussed earlier.

Safety Chair Heidi Moser:  National Outdoor Day was a success. BMSA brochures were available for those interested. Tom S had a contact sheet for those interested in learning to sail. Three people signed up and he will be contacting them.

Ron H reported there was a foreclosure on Rick’s Marine and new owners are renting kayaks and canoes, transporting them to and from for $45/4 hours.

Russ W discussed the incident he had at Blue Marsh Lake.Ron H stated there’s nothing in our By-Laws about boating safety and wants it added.

Social Report by Vice Commodore:  The June picnic is being coordinated by Armando and Christa Antonini. Ron H is bringing the drinks; Conrad V is bringing 50/50 tickets. The bins have been resupplied. Ron H will take the bins home afterward for the July picnic.

Stores Chair Conrad Vanino:  Would like 15 items before placing the order. We’re close.

Vagabond/Cruising Chair Tom Stoner:  Spring Cruise is set. Three boats are attending, possibly a fourth. Put in is at Sandy Point, sail to Annapolis to the Annapolis Landing Marina. Water taxi will be used to transport to a restaurant, possibly meeting Heidi and Dan M. On Saturday sail to the upper end of the Magothy and stay at the Magothy Marina. Return to Sandy Point Sunday.

Neither Tom S nor Ron H can make it to the Nockamixon Day Sail on June 7. It may be canceled.

Web Master Joe Rutolo:  Not present. Joe reported via Michele he was contacted on our web site by someone who wants to advertise the sale of his Buccaneer sailboat on our site. Conrad V said there is a fee for non-members to advertise. Ron H suggested $25.

Joe R is looking for the BMSA digital logo to put on documents. Conrad V will contact Lengel, who has the logo for our clothing apparel, who will send it to Joe via email.

Old Business:  None

New Business:  At the July Board Meeting discuss revising the by-laws, including safety.

Other topics for discussion: raising the dues; next ‘generation/administration.’

Motion to Adjourn:  Bruce L moved to adjourn the meeting at 8:59 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

April 11, 2017 Board Meeting Minutes                                              

Commodore Ron Hrabak called the meeting to order at 7:09 PM on April 11, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Heidi Moser, Conrad Vanino                                       

Committee Chairs Present:  None

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  March Minutes were submitted via email. Bruce L made a motion to accept the March Minutes as distributed. Heidi M seconded. Motion passed.

Commodore Ron questioned the necessity of minutes taken at General Meetings. Conrad V clarified minutes are necessary only when motions/votes occur.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of March:

Beginning Balance:     $1,829.24                    Ending Balance:  $1,845.24

Income:      Membership – $50

Expenses:   Reimbursement to Ron Hrabak for Reading Royals payment – $34

Memorial check is still outstanding.

IRS requirement for Tax-Exempt Organization was submitted via email by Bruce L. Mary S thinks this is required because of our Tax ID Number, which hasn’t been used in recent years.

BMSA donation to the Spring Township Fire Co for the use of their meeting room in 2017 is due in April. Heidi M made a motion to make a contribution to the Spring Township Fire Co in the amount of $200. Michele R seconded. Motion passed.

Commodore Ron Hrabak:  Thanked the Board for attending the meeting last month with the impending snowstorm, which was held in record time.

Commodore’s Message was sent out in March, with a new message coming out in May after the monthly newsletter is distributed. The next Commodore’s Message will be issued in the Fall.

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser:  No report

Past Commodore Conrad Vanino:  No report

CBYCA Chair Donna Ferron:  Reported via email that CBYCA is now on facebook at  www.facebook.com/groups/CBYCA  She is on the CBYCA Board  regarding communications.

Communications Chair Michele Rutolo:  A special invitation was sent to Josh Heckman, a college student interested in joining BMSA, to attend the Kick-Off to hear Donna Ferron’s presentation. He was encouraged to bring a friend. He couldn’t attend due to studying in Italy for the semester but thanked me for reaching out to him. He plans to attend the May meeting.

Andrew Kelhart, new to sailing, asked for help from someone in the club to rig his 1974 Apollo 18. Bruce L offered to help him figure it out the rigging.

Fleet Captain Joe Rutolo: Tom S will contact Joe in the near future to finalize plans.

House Chair Russ Witzke:  No report

Historian Chair Jan Stoner:  No report

Membership Chair Ron Hrabak: 49 members; no increase from last month. Tom S offered to call people who haven’t signed up to encourage them to rejoin.

Membership cards were issued with the 2017 schedule. The Logbook is ready but will be emailed to membership in May. Revisions will be issued as members join.

Mid-Week Sailing: Once the sailing season begins, Tom S or Joe R will send emails notifying members what day to meet for mid-week sailing.

Paddlers Chair Conrad Vanino:  No report at this time. Plans will be made closer to the kayaking season.

C Ron H reported a few members are interested in attending the Smithsonian kayaking event even though they don’t kayak. Discussion ensued as to what might be available in the area. Further research will take place prior to the event.

Program Report by Rear Commodore: 

C Ron H offered to do the write-up on Donna Ferron’s presentation at the April Kick-Off.

Extra BMSA schedules for the year will be available at the Kick-Off.

The catalog orders for clothing with BMSA logo will be postponed until the May General Meeting.

Mary S has the blue bins ready and re-stocked Styrofoam cups. C Ron H will bring water, soda and ice. Michele R will bring coffee, both decaf and regular. Conrad V is unable to attend.

Conrad V has backup from the Shillington Fire Co for the May General Meeting on Fire Safety and Rescue since Spring Township Fire Co. has still not responded.

September General Meeting will be a recap of the May BVI trip.

Safety Chair Heidi Moser: Will be attending the sign-up for Outdoor Days on Wednesday, April 13. First come gets first choice of spots, so her early attendance is necessary. 

Social Report by Vice Commodore:  The blue bins will be passed along after the Kick-Off meeting to whoever agrees to run the June picnic. The Antoninis will be asked to be our June hosts.

Michele R reported the Wine Trail event on April 29 will start with a wine tasting followed by lunch at Folino Estate Winery, our first stop. We will visit 2 nearby wineries, probably Pinnacle Ridge and Clover Hill at Breiningsville, before ending at Premise Maid for ice cream and chocolate candy for dessert.  

Stores Chair Conrad Vanino:  The catalog will be available at the May General Meeting for orders.

Vagabond/Cruising Chair Tom Stoner:  Reservations have been made for Pirates & Wenches Weekend for the three ABC boats. Anyone else interested should make reservations soon.

Web Master Joe Rutolo:  Via email: everything is up to date on the website.

Old Business:  None

New Business:  In June the Board will discuss reinstating the 50/50 raffle at picnics. Later in the year the Board will discuss raising the dues and reviewing the by-laws.

Motion to Adjourn:  Conrad V moved to adjourn at 8:42 PM. 

Respectfully submitted,

Michele Rutolo
Secretary BMSA

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Minutes of March 13 , 2017 Board Meeting                                            

Commodore Ron Hrabak called the meeting to order at 6:58 PM on March 13, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield and Conrad Vanino                                             

Committee Chairs Present:  None

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  February Minutes were submitted via email. Conrad V made a motion to accept them as distributed.  Bruce L seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of February:

Beginning Balance:     $1,774.24                    Ending Balance:  $1,829.24

Income:   $105 – membership  

Expenses:  $50 – CBYCA publication

Memorial check for Mary Calcagno is still outstanding.

Motion made by Conrad V to accept the Treasurer’s Report. Mary S seconded. Motion passed.

Neither Mary S nor Bruce L could access the online account due to the bank changing their rules re password length. Bruce L amended the situation this past week.

Discussion was held on the bank’s default of Overdraft Protection, which ultimately could cost $35 for each month an imbalance occurs. Bruce L will look into what accounts are necessary to avoid the fee.

Mary S reminded Bruce L the IRS postcard must be mailed out to keep the Tax ID card current. Missing a year will require a long form, so Bruce L will take care of it.

Commodore Ron Hrabak:  Thanked Michele R for getting out communications, especially acknowledging members who renewed. It resulted in one family renewing.

The next Commodore’s Message will be emailed to members before the sailing season begins.

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser:  Not present. No report.

Past Commodore Conrad Vanino: No report

CBYCA Chair Donna Ferron:  Not present. As per Bruce L, both CBYCA checks are cashed.

Communications Chair Michele Rutolo:  Questioned if Donna Ferron and John Pittman would both do the presentation at the April meeting. Info is needed for the April newsletter. Ron H will contact Donna, who will also talk briefly about their November trip to the BVI.

Fleet Captain Joe Rutolo:  Not present. Joe sent a report via Michele: He sent an email to Tony and Mary S and Ron H re the Fall Vagabond asking to switch it back to September 15-17 instead of the following weekend as per Tom S request. It was agreeable to all. Date is now September 15-17. 

House Chair Russ Witzke:  Not present. All is in order except for the location of the Christmas Party and rental of the room for the Commodore’s Banquet.

Historian Chair Jan Stoner:  Not present. No report.

Membership Chair Ron Hrabak:  49 members. Down from 57 last year. To cover the deficit in revenue reinstatement of the 50/50 raffle and/or boating auction was discussed.

Final changes to the 2017 Schedule were discussed before sending it out with membership cards.

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  No report

Program Report by Rear Commodore:  Not present. No report.

Safety Chair Heidi Moser:  Not present. She reported to Ron H she will not be present during the afternoon of Outdoors Day on June 10, 2017 and will need coverage. Ron H will help and we’ll ask members if they can help out.

Social Report by Vice Commodore:  April Kick-Off meeting: Mary S has the bins, Ron H will bring a case of water, Conrad V will bring sodas, Michele R will bring a carafe of decaf coffee and coffee pot if needed and will check if Heidi M can bring a carafe of regular coffee. Members will be asked to bring desserts.

Michele R reported the Wine Trail event is on for April 29. An itinerary will be available by the April Kick-Off. Our first tasting will be at Folino Estate Winery with a 1:00 PM lunch following at their restaurant. Wine tasting stops will continue with a stop for dessert at Premise Maid.

Stores Chair Conrad Vanino:  Logo items and order forms will be available at the April meeting. Discussion was held about ordering BMSA logo collar shirts, especially suitable for yacht clubs.

Ron H received information for burgees but is unsure if this is the company used in the past. Conrad V said if our logo is scanned, it’s the same company. Conrad or Ron will look into it.

Vagabond/Cruising Chair Tom Stoner:  No report

Web Master Joe Rutolo:  Not present. No report.

Old Business:  None

New Business:  In the near future we will discuss raising dues, revision of the by-laws and the location of the Christmas party which Tom Stoner will address.

Motion to Adjourn:  The meeting adjourned at 7:45 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Minutes of February 6, 2017 Board Meeting                                                  

Commodore Ron Hrabak called the meeting to order at 7:13 PM on Monday, February 6, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield via Facetime, Heidi Moser, Conrad Vanino                          

Committee Chairs Present: Joe Rutolo 

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  Minutes were sent to Board Members via email. Heidi M made a motion to accept the Minutes as written. Bruce Littlefield seconded. Motion passed.

Ron H offered Michele his assistance in the future in getting communications out to the membership if it’s ever needed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of January:

Beginning Balance:     $2,318.24                    Ending Balance:  $1,774.24

Two checks are outstanding which total $75.00 and a credit outstanding to Ron and Sharon Hrabak of $34 (refund of cancelled Reading Royals venue). 

All tickets reserved for Dutch Apple Dinner Theater had been purchased by members; BMSA did not spend any money on that event.

Commodore Ron Hrabak:  Financial Audit is finished and looked good; no errors. Thanks go to Bruce L and Mary S for doing a great job with the record keeping in 2017.

It was informally decided the Incoming Commodore will do the audit each year so they can verify everything is as it should be during their term.

Discussion took place as to whether the By-Laws should be reviewed since several things are now obsolete, i.e. Racing. A Chairperson should be elected to form a committee. This will be discussed at a Board Meeting later in the year.

A suggestion had been made to reduce the number of General Meetings during the year, doing away with the April meeting and moving the Annual Kick-Off to May. Joe Rutolo suggested and Ron agreed to invite Donna Ferron and John Pittman to do a program re their January overseas sailing adventure from Annapolis to St. Thomas USVI at the April Kick-Off. The Kick-Off will continue to be held in April since it gets members out of the winter blues and excited about the upcoming sailing season. The club will provide beverages and members will be asked to bring an appetizer or dessert.

Conrad V  will set up the May program of home and boating safety presented by the Fire Dept.

Ron spoke with Tom Stoner, who will look into moving the Christmas Party to Wyomissing Fire Co. when he returns to PA.

Russ Witzke agreed to handle/schedule the Commodore’s Banquet at Beverly Hills Tavern next year.

Joe Rutolo agreed to put together a slide presentation of the upcoming BVI trip for a future program this year.

The Commodore’s Message was well-received. Another will go out before the summer season to encourage members to participate.

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser:  No report

Past Commodore Conrad Vanino:  No report

CBYCA Chair Donna Ferron:  Not present. No report. Our dues was paid and our ad has been sent. Checks haven’t been cashed as of yet.

Communications Chair Michele Rutolo:  Agreed to put out a special message to those who haven’t paid dues, including former members, encouraging them to join. Ron H agreed to do the write-up. It will be sent out toward the end of February since Ron H will be away. The Board wants to acknowledge by name all members who have paid dues in the next newsletter. 

Fleet Captain Joe Rutolo:  Tom S and Joe have cruises and vagabonds figured out for June, July and August. The Fall Cruise is still being discussed; they are awaiting suggestions from Tony S. Joe will notify Ron H when changes to the sailing schedule are made to the website. 

Joe mentioned BMSA has a Facebook page but isn’t used by many, so it isn’t updated regularly.

House Chair Russ Witzke:  N/A

Historian Chair Jan Stoner:  N/A

Membership Chair Ron Hrabak:  39 members to date. Discussion was held about offering a $5 discount to encourage members to pay dues on time. It will be discussed at a later date for possible implementation next year.

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  No report.

Program Report by Rear Commodore:  As was discussed earlier, the April General Meeting is our Kick-Off, hopefully with Donna F and John P giving a presentation on their winter sailing adventure. The May General Meeting will hopefully cover home and boating safety presented by the fire dept.

Safety Chair Heidi Moser:  We are in line for Get Outdoors Day. Nothing is new; the organizers haven’t had their first meeting yet.

Social Report by Vice Commodore:  Dutch Apple Dinner Theater’s “Sheer Madness” was a great success. Miller events and dinner prior are scheduled for February and March.

Stores Chair Conrad Vanino:  Catalogues will be available at the April General Meeting.

Vagabond/Cruising Chair Tom Stoner:  Not present. No report.

Web Master Joe Rutolo:  Ron H was surprised to find links to some of our members after searching BMSA on AOL. Joe mentioned we are at the top of the page when you go through a Google search. Joe also assured everyone if a name was found with a link, he changed all links to show the Officer’s name and title, but no one can see their personal email address through any link on our site. Any members whose names or addresses have been seen in a search had some sort of public dealings in their job, i.e. Treasurer, where their address appeared at one time. Joe has minimized the amount of personal exposure to our members.

Old Business:  None

New Business:  None

Motion to Adjourn:  Conrad V made a motion for the meeting to adjourn at 8:45 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Minutes of January 9, 2017 Board Meeting                                                   

Commodore Ron Hrabak called the meeting to order at 7:12 PM on January 9, 2017 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield (via Face Time), Conrad Vanino                                    

Committee Chairs Present:  Joe Rutolo

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  Minutes were submitted via email and changes made as per Bruce L. Mary S. made a motion to accept the Minutes as submitted; Bruce L seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of December 2016:

Beginning Balance:     $1,487.03                    Ending Balance:  $2,318.24*

Income:      Info unavailable due to internet down on Bruce’s end.

Expenses:   Same as above.

* Three checks are outstanding at the end of the year, which total $791.

Motion made by Mary S to accept the Treasurer’s Report; Michele R seconded. Motion passed.

Joe R gave explanation re the Google Drive Shared Membership Roster, created by him for the Board. Ron H, Bruce L and Mary S have editing privileges. Michele R, Conrad V and Tom S have viewing privileges.

The Blue Marsh Income file was created by Mary S in Google Drive and shared with Bruce L. Tabs include Budget, Registration, Membership and Dutch Apple Dinner Theater. Ron H has access to the Membership tab. Bruce L suggested it be shared with all Board Members. Mary agreed to grant viewing privileges to Board Members.

Ron H preferred carrying a credit of $34 for future use instead of a check in lieu of reimbursement for the canceled Reading Royals tickets he purchased.

Audit:  Ron H will audit the books by the next Board meeting.

Commodore Ron Hrabak: Thanked Michele for the Minutes and January Update, including the weather report.

Ron H will not be available for the next meeting scheduled for February 13. It is moved to Monday, February 6.

Vice Commodore Mary Stajkowski:  No report

Rear Commodore Heidi Moser:  Not present. No report.

Past Commodore Conrad Vanino:  No report

CBYCA Chair Donna Ferron:  Not present. Reported to Ron H she updated the current list of officers for  CBYCA. We will be billed $75 for membership, a  reduced rate, since we’re currently under 50 members. An invoice will be mailed to a Board member this week.

Conrad V made a motion to pay the CBYCA 2017 dues of $75 when the invoice is received. Bruce L seconded. Motion passed.

At this point Mary S discovered a link on the bottom of the CBYCA letter, Joe R found the dues renewal form, it was printed and a check written at the meeting.

Communications Chair Michele Rutolo:  Ron H questioned the need/frequency of publishing a  Commodore’s Message. Another will be sent to members the end of January. Ron will wait for summer to write his third Commodore’s Message.

Fleet Captain Joe Rutolo:  Since Tom Stoner is out of town and sailing is off in the near future, the summer sailing schedule will be finalized when Tom returns. The dates are established; the destinations will be finalized.

House Chair Russ Witzke:  Not present. A report was sent to Ron H stating the Spring Township Fire Company is reserved for our use; Russ will continue running the Miller Center social events; and the Dutch Apple Dinner Theater payment has been sent. 

Conrad V inquired about the location of the Christmas Party. Ron H said Tom Stoner was going to look into the availability and cost of having it at the West Wyomissing Fire Co due toalcoholic beverages allowed at that facility.

Historian Chair Jan Stoner:  Not present. No report.

Membership Chair Ron Hrabak:  Currently 31 paid members. Deadline for dues is February 15.

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  Conrad V and Joe R will work on the kayaking schedule. Joe R suggested a possible trip to the Delaware River. Further info will be available in April.

Program Report by Rear Commodore:  Not present. No report.

Safety Chair Heidi Moser:  N/A

Social Report by Vice Commodore:  Mary S reported all looks good for scheduled upcoming events. The Reading Royals event was canceled.

16 people will be attending the Dutch Apple Dinner Theater event on February 4. All tickets were sold. Russ W will handle the reservations for dinner before the Miller Lecture on February 10.

Stores Chair Conrad Vanino:  Due to the hesitation of some members, we are waiting for the 2017 catalog to be published. Notice will be in the March newsletter that catalogs will be available and orders taken at the April Kick-Off General Meeting.

Vagabond/Cruising Chair Tom Stoner:  No report

Web Master Joe Rutolo: Joe noted Board Meetings are not listed on the Calendar of Events. It was decided he will add a note at the bottom of the Calendar stating Board Meetings are held on the second Monday of the month, except for two dates:  Monday, February 6 and Tuesday, April 11. Members will be notified of changes.

Old Business:  None

New Business:  April Kick-Off Meeting was discussed. Appetizers and desserts had been available by members in the past and water, coffee and tea had been provided by the club. Discussion will be held at the next Board Meeting for the upcoming Kick-Off.

It was noted Donna Ferron and John Pittman shoveled the snow before leaving for St. Thomas USVI.

Motion to Adjourn:  Conrad V made a motion to adjourn at 8:15 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Minutes of December 12, 2016 Board Meeting                                                    

Commodore Ron Hrabak called the meeting to order at 7:04 PM on December 12, 2016 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Conrad Vanino                                                  

Committee Chairs Present:  Those listed above

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

Secretary Michele Rutolo:  Mary S made a motion to accept the November 14, 2016 Board Meeting Minutes as submitted via email. Bruce L seconded. Motion passed.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of November 2016:

Beginning Balance:     $1,903.04                    Ending Balance:  $1,487.03 

Income:      Social –   $444.00      Membership –  $155.00   Total  – $599.00

Expenses:   Social –   $1,105.01

Budget:  Bruce explained the budget spreadsheet set-up. Budget was reviewed. Mary S made a motion to accept the budget as written. Michele R seconded. Motion passed.

Michele R requested a separate column to show Income and Expenses for the monthly Treasurer’s Report.

Bruce L will be away the months of January and February, but will be present at Board meetings via Facetime.

Discussion was held re payment of February’s Dutch Apple Dinner Theater due in January. Bruce will deposit checks then give Mary S the debit card and books for audit before leaving. The audit will be done by Ron H as soon as the last bank statement for 2016 arrives.

Mary S will pay all bills as they arrive in his absence and update the spreadsheet.

Commodore Ron Hrabak:  Thanked Mary S and Jan Stoner for coordinating the Christmas Party, and thanked Conrad V for playing Santa.  Approximately 30 people attended. 

Ron will write a Commodore’s Message for the end of December which will be sent in a separate email. 

Vice Commodore Mary Stajkowski:  Reminder to keep Russ Witzke in the loop for the Dutch Apple Dinner Theater event. Only four seats are left. Bruce L has created separate tabs for this event on the spreadsheet which Board members can access at anytime on Google Drive.

The following have Google Drive editing privileges:  Bruce L, Treasurer; Ron H, Membership; Joe Rutolo, who created it.

Rear Commodore Heidi Moser:  Not present. No report.

Past Commodore Conrad Vanino:  Commended Ron H on a job well done as the new Commodore.

CBYCA Chair Donna Ferron:  Not present. No report. 

Bruce L reported 23 people paid their 2017 dues. Conrad V suggested we pay CBYCA dues as soon as possible to get the discounted price before we hit 50 members. The bill should arrive in January.

Bruce L made a motion to pay the CBYCA bill for the advertisement in their 2017 roster. Michele R seconded.  Motion passed. 

Conrad V suggested Donna F be sent a current list of officers to update the roster info for CBYCA.  Ron H will send Donna a current list of officers via email.

Communications Chair Michele Rutolo:  New member Andrew Kelhart will be recognized in the January newsletter. He was missed in the December newsletter.

Fleet Captain Joe Rutolo:  Not present. No report.

House Chair Russ Witzke:  Not present. No report.

Ron H will contact Russ to confirm dates are reserved at the Fire Company and Beverly Hills Tavern.

Historian Chair Jan Stoner:  Not present. No report.

Membership Chair Ron Hrabak:  We have one new member – Andrew Kelhart; two former members returned – Ralph and Dawn Bibbus.

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  No report.

Program Report by Rear Commodore:  Not present. No report. Ron H said we might have Scott Ballantyne available for the May meeting, but in lieu of that Donna Ferron and John Pittman might be able to give a program on their trip from Annapolis to St. Thomas, USVI.  In the fall maybe the BVI group could give a presentation.

Mary S. will bring the blue bins to the April Kick-Off General Meeting.

Tom Stoner is getting info on the cost and availability of moving the Christmas Party to the West Wyomissing Fire Co. for 2017.

Safety Chair Heidi Moser:  No report

Social Report by Vice Commodore:  Mary S, no report.

Using the 2017 Calendar of Events, Ron H will change the Commodore’s Banquet date from Nov. 4th to the 11th and he will remove the Eagles social event in December and instead will try the Mount Hope Winery event.

Ron H will remove the POC for each event before  Joe R posts it on the web site under Upcoming Events. It will be sent out to new members in March when membership cards are issued.

Stores Chair Conrad Vanino:  No report.

Vagabond/Cruising Chair Tom Stoner:  Not present. As per Ron H, Tom will work on scheduling trips during the upcoming months.

Web Master Joe Rutolo: Not present. No report.

Ron H noted a report on the Christmas Party and the Miller Event, including pictures, were both on the web site. Ron H appreciates all the work Joe does keeping the web site current.

Old Business:  None

New Business:  None

Motion to Adjourn:  The meeting adjourned at 8:11 PM.  

Respectfully submitted,

Michele Rutolo
Secretary BMSA

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Minutes of November 14, 2016 Board Meeting                                                

Commodore Ron Hrabak called the meeting to order at 7:10 PM on November 14, 2016 at Century 21 Park Rd., Wyomissing.

Board Members Present:  Ron Hrabak, Mary Stajkowski, Michele Rutolo, Bruce Littlefield, Conrad Vanino, Heidi Moser                                         

Committee Chairs Present:  Tom Stoner

Other members in attendance: None

Reports by Directors and/or Committee Chairpersons

First Order of Business:  Heidi Moser, Rear Commodore and Michele Rutolo, Secretary were officially sworn in for their respective offices by Tom Stoner.

Treasurer Bruce Littlefield:  Treasurer’s Report for the month of October 2016:

Beginning Balance:     $1,276.10                    Ending Balance:  $1,903.04

As had been agreed upon by all board members via email (without Conrad Vanino’s knowledge), VP Mary S made a motion to send a check to United Church of Christ for $25 in tribute to long-standing member Mary Calcagno. Michele Rutolo seconded. Motion passed.

Budget: 

Expenses from last year that remain the same:  CBYCA; Secretary; House; Publicity; Safety.

Membership and Social are variables. Stores will break even.

Communications is paid every three years, due again in 2019.

Bruce Littlefield will print the budget as discussed for the December Board Meeting.

Secretary Michele Rutolo:  Conrad Vanino made a motion to accept the following: the September 14 General Meeting Minutes, the October 10 Board Meeting Minutes and the October 12 General Meeting Minutes. Heidi Moser seconded. Motion passed.

Commodore Ron Hrabak:  Thanked everyone for helping make the Commodore’s Banquet a success, especially Conrad Vanino, Russ Witzke, Tony Stajkowski and Joe Rutolo. He hopes to follow in Conrad’s footsteps and do as well as he did as Commodore.

Board meetings will continue to be held at Century 21 Park Rd. on the second Monday of the month. Com. Ron H house will be an alternate site. Due to a conflict for Com Ron H, the April 10 Board Meeting will be moved to Tuesday, April 11.

Due to conflicts with several members, the Board will move the Commodore’s Banquet from Saturday, November 4, 2017 to Saturday, November 11, 2017. In the past the Commodore’s Banquet had been held on the second Saturday of November and was recently moved to the first Saturday.

Vice Commodore Mary Stajkowski:  One member, Peggy Barnabei, was unable to attend the Commodore’s Banquet due to medical reasons. She had paid in full. The Board will apply her banquet payment to her 2017 membership dues. PC Conrad V made a motion to credit Peggy Barnabei for the amount paid us for her 2017 dues in as much as she had a medical emergency. Michele Rutolo seconded the motion. Motion passed.

Rear Commodore Heidi Moser:  No report

Past Commodore Conrad Vanino:  From his own past experience, PC Conrad V suggested Com Ron H confirm his committee chairs will continue in their positions for 2017.

CBYCA Chair Donna Ferron:  Not present. Donna F sent a memo re our CBYCA ad.  PC Conrad V suggested changes be made to the ad to encourage others to join BMSA. Joe Rutolo will modify the ad to look like BMSA membership cards, including the changes listed in the following motion: PC Conrad V made a motion to process the 2017 CBYCA ad for 1/8 of a page with a few changes relative to the number of years we’ve been in operation to state ‘over 35 years’ and to add Individual Membership $25 and Family Membership $35, with the logo enlarged as much as possible for that size ad.  RC Heidi M seconded.  Motion passed. 

Once revised, Treasurer Bruce L will send payment for the ad and membership in CBYCA.

Tom S. advised officers info must also be updated.

Donna F will be contacted to confirm we’re not duplicating her efforts. 

Communications Chair Michele Rutolo:  A Reminder email will go out this week and will include Heidi M’s report on the winners of the Photo Contest.

Com Ron H requested Joe copy the upcoming events published in the monthly newsletter and  add them to the website because the write-ups are in-depth with more details.

Com Ron H plans to write a Commodore’s Message quarterly. Michele R suggested it be sent out on its own to make it more personal to members.

Fleet Captain Joe Rutolo:  No report.

House Chair Russ Witzke:  No report. Com Ron H will confirm with Russ that he has the Fire Company reserved for 2017 General Meetings. 

Historian Chair Jan Stoner:  No report.

Membership Chair Ron Hrabak:  Due to declining health, Lou Brown, a charter member, might not renew his membership. Ron H would like to keep him as a member. Discussion took place as to what type membership could be offered. Tom S will talk to Lou to encourage his continued participation.

Mid-Week Sailing:  N/A

Paddlers Chair Conrad Vanino:  Conrad will take it over this year with help from Joe and Michele Rutolo

Program Report by Rear Commodore:  No report

 Safety Chair Heidi Moser:  No report

Social Report by Vice Commodore:  Mary Stajkowski is chairing the Christmas Party with Jan Stoner’s help. Since the club will purchase dessert, everyone should bring a sidedish, pot-luck style. The Stoners will bring coffee and hot water for tea, Conrad V will bring water and soda left from 2016.

Tom Stoner will research availability and cost to move the Christmas Party to the West Wyomissing Fire Co in 2017 since alcoholic beverages are allowed at that venue.

The Conowingo trip on December 9 was changed slightly. The group will watch the eagles in the morning and eat lunch in nearby Havre de Grace.

With Treasurer Bruce L leaving for FL for two months, Com Ron H or VP Mary S agreed to have social event checks mailed to them during those months.

Stores Chair Conrad Vanino: 

Vagabond/Cruising Chair Tom Stoner:  Tom and Joe R will get together to fine-tune things for 2017.

Web Master Joe Rutolo: No report.

Old Business:  None

New Business:  Com Ron H typed up a tentative schedule for 2017 for the board’s review. Picnics will be changed to Thursdays for 2017.

Spring, Summer and Fall Cruises are definite; destinations will be determined later. 

Motion to Adjourn: Michele Rutolo made a motion to adjourn the meeting at 9:16 PM.

Respectfully submitted,

Michele Rutolo

Secretary BMSA

Blue Marsh.

Fleet Captain Joe Rutolo:  No report

House Chair Russ Witzke:  R Hrabak reported as of January, five dates were set up at the Fire Co:  04/13; 05/11; 09/14; 10/12; and 10/26. He will verify the date of 12/02 has been reserved for the Christmas Party.

Historian Chair Jan Stoner:  No report

Membership Chair Ron Hrabak:  43 members currently; an increase of 11 from last month.

C Vanino will make phone calls to several members who haven’t renewed.

J Rutolo will make sure all new Board members have access to Google Drive with an explanation of how to access it.  Only three members, Treasurer, Membership and Editor (J Rutolo) can make actual changes to the page.

Mid-Week Sailing:  N/A

Paddlers Chair Barbara Vanino:  Report sent in via C Vanino:  Will communicate with all paddlers before events to encourage participation.

Program Report by Rear Commodore:  Pre-planning of the April Kick-Off Meeting.

Safety Chair Heidi Moser:  Water Safety Day is now National Get Outdoors Day and will be held at Blue Marsh on June 11. No club events conflict this year so help will be available.

Social Report by Vice Commodore:  M Rutolo will forward all social reports to R Hrabak from this point forward.

Mary Calcagno, POC, called re info on the Pretzel City Chorus Spring Concert for the newsletter, reported by M Rutolo. The Board decided checks are payable to BMSA and the cost per ticket will be $12 even if the group discount isn’t met. C Vanino will call Mary for an extension of the March 15 deadline.

M Rutolo reported the results of the Miller Center Survey:  February (Germany) had 5 people interested in attending; March (Lake Superior) 9 people; and April (Volcanoes) 10 people.  Due to lack of interest the February event is canceled and will be announced in the newsletter.

Stores Chair Barbara Vanino:  A presentation of items will be available at the April meeting.

Vagabond/Cruising Chair Tom Stoner:  An email was sent to all Board members regarding three changes to the sailing schedule which were approved. J Rutolo will update the calendar on the website; the changes will also be discussed at the April General Meeting.

Web Master Joe Rutolo: Reported via email he obtained a discount from Fat Cow (server) and website security to cover three years, plus had a credit applied. The cost is now $222.10 instead of $274.  A bill was submitted and paid.

Old Business:  None

New Business:  None

Motion to Adjourn: R Hrabak made the motion to adjourn at 8:52 PM.

Respectfully submitted,

Michele Rutolo

Secretary BMSA

 

 

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